Creating Tools to Build a More Accessible and Disability-Confident Workplace

Sylvia Hunter: Good morning/afternoon/evening, everyone! We’ll be getting started in about 3 minutes 🙂

Robin Dunford (Inera): Good morning everyone!

Ron Keller (FASS): Good morning!

Gianna Flores (Inera): good morning!!

Jennifer Seifert (Inera): Good morning, all!

Kevin O’Donovan, ICF: Hi, everyone!

Jennifer Kemp: Hello everyone

Liz Blake (Inera): Good morning everyone! 🙂

Igor Kleshchevich: Good morning!

Julia Gilstein (she/her): Morning, all

Jennifer Kemp, Crossref: Unfortunately I have to leave in a bit and may miss the rest of this important discussion but I want to share this here – we’d love feedback on this accessibility proposal for Crossref DOI links (thanks to Bill Kasdorf for his help with it!)

Jo Ripoll (Inera): Thanks, Jennifer!

ShaunaMiller (she/her) (FASS): Speaking of COVID, it’s sadly important to remember that there are more and more people with long COVID and developed disabilities as a result of having COVID to where the population with disabilities has gone up because of it.

Tzviya Siegman (she/her): Thanks for mentioning Shauna

Sylvia Hunter: Thank you, Shauna! This is very true and very important

ShaunaMiller (she/her) (FASS): No problem! 🙂

Julia Gilstein (she/her): I just wanted to say thank you. Our organization has had accessibility progress in the past but our DEI council is now in the process of kicking off a major initiative to improve our websites and content in ways that affect all departments (dev, editorial, etc.).

Sylvia Hunter: That’s awesome!

Robin Dunford (Inera): I was just typing that @Sylvia!

Bill Kasdorf: And when you get VPATs from partners, make sure they’re third-party VPATs–not done by the organization itself. The latter are almost always insufficient and inaccurate.

Robin Dunford (Inera): = my daughters

Julia Gilstein (she/her): Thanks, Bill

Sylvia Hunter: I’m 48 and I always have captions on. Two channels of input somehow means I miss less of the dialogue

Cindy Maisannes (CFA Institute): Are there accessibility conformance preferences for delivery of long-form text in HTML/browser or EPUB? We’ve heard about EPUB 3 being one of the best formats for delivering accessible content for years, but is it universally preferable to delivering the same content in an accessibly-designed website?

Joni Dames (Inera): Question for the attendees: if you publish audio or video clips, are you providing transcripts? If yes, how and where? If no, are you planning to add them in the future?

Caran Wilbanks (CDC) (she/her): We are required to provide transcripts. They are usually linked on the web page with the video.

Julia Gilstein (she/her): Yes to transcripts, but not for all of our audio and video. We want to change that. For the yes areas: the transcripts are provided right below audio/video player.

Julia Gilstein (she/her): I use Rev automation and then clean up the transcript before publication.

Joni Dames (Inera): thanks Julia!

Anne Daniels, CFA Institute (she/her/hers): So true, Bill

Kevin O’Donovan, ICF: How about reducing the length of documents and simplifying sentence and paragraph structure? Is that considered a part of accessibility (readability as accessibility)?

Tzviya Siegman (she/her): this document has samples of simplified languages

Kevin O’Donovan, ICF: Thanks, Tzviya!

Gianna Flores (Inera): likewise, close captions really help with my autism because sometimes i get really overwhelmed by keeping track of lots of conversations at once in a TV show!

Sylvia Hunter: This is what we often call “invisible disability” — mood disorders are a good example, dyslexia or dysgraphia …

Ulysses Lateiner (Cell Press, he/him): it’s hard to fix a problem that isn’t named

Anna G.: How does the model account for new discoveries in disabilities, such as long covid, for example?

Sylvia Hunter: Another issue with those accessibility overlays is that you have to choose just one disability … and lots of people have more than one!

Joni Dames (Inera): great point Sylvia!

eXtyles in the Cloud

O’Connor, Charles (ELS-HBE): Will Edifix return docx as well?

Robin Dunford (Inera): I knew someone would ask that1

Kevin O’Donovan, ICF: A full cloud service for just journal articles or for books, as well?

O’Connor, Charles (ELS-HBE): yes

eXtyles SI—All the Power, None of the Clicks

Debbie Lapeyre (Mulberry): Astonishingly readable log, well done!

Stacy Lathrop: Can you remove paragraph styles not part of your template (not just add them)? In our workflow, paragraph styling is done before we run our extyles SI and bloated styles crash our pipelines.

Monica Mungle: This is a problem for us, too. We run Post-Processing Cleanup to remove unused styles and reload the styles before sending to SI. However, we still sometimes get the error. It would be great if SI could handle this better.

Cindy Maisannes (CFA Institute): What is the best way for an existing eXtyles SI customer to get reskilled in eXtyles SI configurations? We’ve struggled with explaining to a vendor how to connect eXtyles SI and configure manifests fully in our new CMS.

Stacy Lathrop: But we don’t want to strip our supported styles, because we can’t re-add them for each content type

Debbie Lapeyre (Mulberry): PTFB. new to me, what a giggle!

Stacy Lathrop: Great, thanks, Robin!

Sylvia Hunter: FYI, you’ll find links to everyone’s slides on the XUG page, here:

Debbie Lapeyre (Mulberry): Thanks, Sylvia!

Industry Updates

ShaunaMiller (she/her) (FASS): Shout out to the local university responsible for whether FASS gets snow days.

Robin Dunford (Inera): 😆

Liz Blake (Inera): 👍

Debbie Lapeyre (Mulberry): Tweet that: Electronic publishing is a lot more complex than print publishing. YES YES !

Cindy Maisannes (CFA Institute): Debbie +1

Robin Dunford (Inera): @Debbie way ahead of you! 😉

ShaunaMiller (she/her) (FASS): Thank you, Bruce

Cindy Maisannes (CFA Institute): Thank you, Bruce and all at Inera!

Monica Mungle: Thank you, Bruce! It’s so good to see you virtually.

Ron Keller (FASS): Thanks, Bruce!

Jennifer Seifert (Inera): So good to see everyone this year! Thank you for attending XUG 2022!

Monica Mungle: Hear, hear!

Cindy Maisannes (CFA Institute): 100%

Robin Dunford (Inera): Nice words Bill! Thanks

Lauren Kmec (AAAS): Excellent program this year. Thank you to Bruce and everyone at Inera!

O’Connor, Charles (ELS-HBE): I know my job depends it!

Monica Mungle: Thank you everyone for another great XUG!

Kristi Hartley: Thank you, all!

58063: Thank you!

Robert Wheeler: Thank you!

Kevin O’Donovan, ICF: Thanks for a great meeting!

Sylvia Hunter: Thank you, everyone!

Anne Daniels, CFA Institute (she/her/hers): Thank you everyone! This was my first XUG, and I look forward to coming back next year.

Robin Dunford (Inera): Thanks everyone for joining us again this year!

Liz Blake (Inera): Thank you all for attending and participating! 🙂

Chris Forsberg (API): I was interested in the link on AI authoring a scientific paper about itself — where would the transcript be posted (I could just get it from there). Thanks!

Ulysses Lateiner (Cell Press, he/him): great seeing everyone, thanks Inera folks!

Sara Thompson (CFA Institute) (she/her): I loved the virtual format! Thanks for doing this!

Ron Keller (FASS): Thanks you to everyone who put in the work to host XUG!

Lucas (Editora Cubo, BRA): Thanks everyone!!

Jo Ripoll (Inera): Survey:

Debbie Lapeyre (Mulberry): Thank Inera for being virtual!

Anna G.: Thaat open access talk would make an excellent video!

Nkoli Ukpabi (ICF): Thanks everyone!

Sara Billings (JAMA Network) (she/her/hers): Thank you!

LittlePN, American Petroleum Institute: THANKS TO ALL

Cathy Knutson, USGS: Thank you.

Lilian Faria (Editora Cubo): Thank you!